EXCURSIONS OF REPRESENTATIVE ORGANIZATIONS
The Governing Board approves, in principle, the conducting of educational field trips not financed by District funds, to foreign countries or to other states in the U.S.A. pursuant to the Education Code.
Approval of specific requests for such educational field trips, by school-related social, educational, cultural, athletic or school band organizations may be granted by the Governing Board upon fulfillment of the following conditions:
Requests shall be in writing and be submitted through the Superintendent.
Requests shall be received by the Superintendent no later than four (4) months before the contemplated departure date.
Requests shall be accompanied by evidence of compliance, or of ability to comply, with the following:
(a) the execution and submission of a statement of waiver acceptable to the District’s legal counsel that exempts the Governing Board from financial responsibility and specifies that public funds will not be utilized in the conduct of the trip;
(b) the provision of a policy of insurance which provides adequate protection to participating students in cases of illness and/or accident;
(c) the provision of financial assurance and appropriate security in the form of a bond to cover traveling and living expenses for all participants outside the District; (d) the provision of insurance covering the value of District equipment which is to be used by the group while outside the District;
(e) the establishment of an agreement whereby the instructor and voluntary supervisors contribute their services and time to the District for the purpose of supervision of the participating students while outside the District;
(f) the establishment of an agreement that no pupil will be excluded from the field trip because of lack of sufficient funds; and
(g) the submission of a plan for fund raising activities, the accounting of the funds, and the return of the funds not used for the purposes specified by the contributors.
(Former BP 5714)